When you browse our site, you are required to provide us with personal data. We thank you for your trust and would like to inform you here about the use of your data and your rights.
Responsible for the processing of your personal data collected on the website (as defined below) that it publishes, The Cool Republic makes every effort to protect your privacy during your visits to the website.
By using our Site, you agree to the terms of this Privacy Policy.
If you do not agree with any of its terms, you are free to discontinue using our Site and/or our services. We may freely modify this Privacy and Confidentiality Policy.
Any changes will be effective immediately and will only apply to members using the site after the change. Consequently, we invite you to refer to it each time you visit our site in order to be aware of the latest version permanently available on the Site.
The data controller
The company Cool Republic company is responsible for the processing of personal data. You will find its contact details in the legal notice.
The processing of personal data carried out on our site has been declared to the Commission Nationale Informatique et Libertés (in France) under the number 1640329 v 0.
On what legal basis is the processing of your personal data carried out?
In accordance with the regulations on personal data, the processing operations described in this confidentiality and privacy policy have received your prior consent.
Indeed, when you registered and in accordance with the regulations on personal data, you necessarily accepted the Confidentiality and Protection of Privacy Policy and, where applicable, you expressly authorized us to share some of your data with our partners.
The processing we carry out may also be dictated by a legal obligation incumbent on us.
In any case, we make sure that we do not disregard your interest or your fundamental rights and freedoms by allowing you, at any time, to object to all or part of the processing described in this Confidentiality and Protection of Privacy Policy.
Personal data collected by The Cool Republic may include the following data:
- Banking and financial data
During an order, Payline or Alma, our banking service providers collect and process personal data concerning your means of payment (credit card number, expiry date of the credit card, visual cryptogram, the latter not being kept, etc.).
To secure data during online payment, The Cool Republic uses advanced encryption techniques such as Secure Socket Layer (SSL). SSL is a standard protocol that ensures the secure exchange of data. All data provided by the Customer during the order process will be subject to encryption by The Cool Republic.
- Data to identify the Customer: surname, first name, postal address, email address, telephone number, age, gender, marital status, nationality and company name to which The Cool Republic associates a membership number.
If you use Google to sign in to your The Cool Republic account ('Continue with Google'), the information returned (such as your first name, last name and email address) will be used to create your account. The level of security is therefore the same as if you had given us this information directly. As a reminder, any account can be anonymised by the account holder if they wish.
We collect information relating to the transaction performed (transaction number, purchase details, etc.), or relating to the payment of invoices issued from or via the Site (payment terms, discounts granted, receipts, balances and unpaid invoices).
Some Data is mandatory and some is optional, as indicated in the collection form on our Site.
When you register for private sales, you agree to receive promotional offers by email up to 5Â days a week. If you no longer wish to receive these emails, simply click on the unsubscribe links present in all our emails or send us an email at the following address: contact@thecoolrepublic. com.
The Cool Republic collects and processes Data relating to the follow-up of the commercial relationship with you: product purchased, quantity, amount, delivery and/or billing address(es), telephone number, digicode, as well as any other relevant information on the delivery (tracking numbers, shipment status, etc.) history of purchases and services, product returns, correspondence and/or telephone exchanges with you and our after-sales service, exchanges and comments from members, person(s) in charge of customer relations, customer reviews, etc.
Data is also collected and processed for i) the implementation of loyalty programs, prospecting, study, survey and promotional actions, ii) the organisation and processing of contests, lotteries and any promotional operation including the date of participation, the answers given to the contests and the nature of the prizes offered iii) the contributions of members who submit opinions on products or on the site.
Data is also collected in order to remember your preferences in terms of communications (channel, content, frequency) and display of sales filled in on the Site's forms.
- Electronic identification data: IP address, cookies, traffic data, and location data
What are cookies for?
Cookies allow us to personalize content and ads, offer social media features and analyze our traffic. We also share information about the use of our site with our advertising partners Google, Facebook, and Criteo, who may combine this information with other information you have provided to them or that they have collected when you use their services.
A cookie is a small text file that is sent to your browser via our website that you visit. This cookie saves information about your visit, including your preferred language and other settings on the website. This can make your next visit to this website easier and make it more useful to you. Cookies play an important role. Without cookies, using the web could be much more frustrating.
We use cookies for many purposes. For example, we use them to store your settings, to improve the relevance of the advertisements you see, to measure the number of visitors to a page, to help you log into our services, to protect your data, or to be able to provide you with relevant promotional offers in connection with products you have viewed on our website.
Our aim is to provide you with offers that are as relevant as possible, both on our website and, where appropriate, on third-party media. To this end, cookie technology makes it possible to determine in real time which offer to display on a terminal, based on your recent browsing on the Internet.
You may prefer to see offers for products and services that match your interests rather than offers that are of no interest to you.
However, if the opposite is true, you can always exercise your right to object by writing to contact@thecoolrepublic. com.
Personal Data Sharing by The Cool Republic
Except as otherwise provided in the TOS, The Cool Republic agrees not to assign, sell, or otherwise transfer Members' Personal Data to a third party without the prior written consent of the Member.
The Cool Republic will inform members prior to any use of Personal Data for marketing purposes on behalf of third parties, and, where required by law, your consent will be obtained or an opportunity to opt-out will be provided to you prior to any transfer of data.
In the course of its business, The Cool Republic may be required to disclose personal data only to persons connected with the operation of the site (logistics, marketing and technical subcontractors and providers of means of payment or payment security).
How long will The Cool Republic retain your Personal Information?
Your personal data concerning your member profile as you have declared and/or completed on the site, as well as those concerning your browsing and/or behaviour on the site and the promotional announcements that are distributed to you on the site are kept for a period of three (3) years from your last activity on the site or on an electronic communication medium (in particular an email) of The Cool Republic as a member. At the end of this period, your member profile is considered "inactive" and will be automatically deactivated. You will need to create a new profile for a new Order.
The audience measurement statistics and your site traffic data are also kept for 3Â years.
Your personal data in relation to an Order on the site (surname, first name, product or service, delivery address, billing address, etc.) are kept for a period of three (3) years from the date the Order is made. They remain accessible by you as well as for us, in particular from your member account, in order to allow you and us to have a complete history of your Orders. We can delete them at any time upon your request.
However, at the end of the aforementioned perios, including as necessary from the date of your request for deletion, your personal data may be archived in order to meet our legal, accounting and tax obligations (such as the obligation to keep invoices for a period of ten (10) years noted in Article L. 123-22 of the French Commercial Code) and/or at least during the applicable limitation period (such as the five (5) years common law limitation period noted in Article 2224Â of the French Civil Code).
The Member's rights of access and rectification
Members have the right to access, rectify and oppose the processing of your personal data. To exercise your rights, you can send The Cool Republic a simple request by email to contact@thecoolrepublic. com or by paper mail to the following address: The Cool Republic, 72, rue des Martyrs 75009Â Paris, France, providing proof of your identity and a legitimate reason if required by law.
